VOLUNTEER OPPORTUNITIES FOR THE
2008 HIGH PLAINS CHAUTAUQUA
To volunteer, call 339-6365

March – May

Marketing Committee
- Submit info to online calendars & listings in freebie regional magazines
- Tailor articles to various audiences of regional magazines

May - July

Marketing Committee:
- Speakers’ bureau – give presentations; script and visuals provided
- Help Betty Hinze with brochure and poster distribution, including distribution at concerts, Arts Picnic, Friday Fest and other summer events
- Promote in outlying communities (speakers bureau, brochure & poster distribution)
- Coordinate Greeley Independence Stampede parade entry

Fundraising:
- Help with direct mail donor solicitation
- Other fundraising opportunities??  HPC logo T-shirts? partner with book stores, etc?

Children’s programs:
- Help Karen Giebler, children’s program chair, to collect and develop materials for hands-on activities

Young Chautauquans:
- May – June: Help Thelma call YCs to schedule Aug. 6 portrayals
- July – August: Reminder calls to YCs

Handicap accessibility – make arrangements

July 4

- Help with Stampede Parade entry

July 28  - Aug. 4

- Procure items for stage set
- Pick up sponsor banners
- Develop directional signage to help out-of-towners find venues
- Assemble Chautauquans’ welcome goody bags

Monday, Aug. 4 – Sunday, Aug. 10

- Monday, Tuesday: Deliver Chautauquans’ welcome goody bags to hotel

Airport transportation for Chautauquans:
- Monday (1 Chautauquan), Tuesday (7 Chautauquans): Pick up
- Sunday (8 Chautauquans): Return to airport

- Escort Chautauquans to service clubs or other promotional appearances (usually a member of that  organization

Tuesday, Aug. 5

Set-up at Aims:
- Stage skirt, bunting, other stage set items
- Hang sponsor banners
- Set up chairs in Big Tent
- Set up tables & chairs in dining, food vending, and information tents           

Kick-off reception / Overview:
- Help Ron Edgerton decorate for 19th century theme
- Assist Ron Edgerton and presenter with reception/program

Wednesday – Saturday, Aug. 6 - 9

Daytime programs:
- Hosts for adult daytime programs: bottled water for presenters; introduce program,
- Distribute programs and presenter hand-outs, distribute and collect evaluations, count and record # of attendees; assist presenter as needed
- Assist with children’s programs and hands-on activities

Directional Signs:
- Hang large HPC banners at sites of each day’s programming
- Post directional signs on campus, at building entrances, in hallways, and on doors where daytime programs will be held.

Evening:         
- Assist stage manager, Steve Alkire, with stage set; water for Chautauquans
- Hosts for evening programs to distribute programs, distribute and collect evaluations, count and record # of attendees

Whenever daytime programs are at tent site and Tues. through Sat. evening:
- Man the volunteers’ central command post
- Distribute & collect program host packets (evaluations, pencils, programs, etc)
- Directions or assistance for presenters
- Provide security for CH/HPC supplies, property at information tent         

Housekeeping:
- Fill water jug at info tent
- 5:15 p.m.: clean tables in dining tent, replace plastic table cloths if needed
- Straighten chairs in Big Tent; trash pick-up       

Friday, Aug. 8 evening

- Assist with food procurement and sales; (Swift & Company is donating and grilling hamburgers; we need to procure other menu items and take care of sales.)

Saturday, Aug. 9

- 9:00 p.m. Take down & stack chairs at Big Tent; take down sponsor banners; trash pick-up
- Store tables inside Aims General Services Bldg.
- Help Colorado Humanities pack up their supplies.